Maureen Kanters
+32 2 709 72 63

Sollicitatie tips
Vast voltijds

Je functie

As an Office Assistant, your main responsibilities will consist of:


  • Welcoming visitors and preparing meeting rooms
  • Managing phone calls, emails and agendas
  • Handling Belgian and Luxembourgish mail

Office Management:

  • Managing office supplies and invoices
  • Controlling supplier contracts
  • Managing pantry, IT supplies, and orders

Secretarial Duties:

  • Copying, scanning, and filing documents
  • Organizing meetings and updating databases
  • Archiving and preparing annual binders

CEO Assistance:

  • Handling correspondence and preparing presentations
  • Managing business trips and personal invitations
  • Organizing events such as MIPIM and team buildings

Accounting assistance:

  • Entering payments and reconciling visas
  • Invoicing for rentals and parking
  • Assisting with annual audits and VAT recovery

Legal assistance:

  • Preparing meeting minutes and documents
  • Assisting with capital increases and contracts
  • Updating company and shareholder lists

Asset Management Assistance:

  • Verifying rents and assisting with reports
  • Managing green certificates and property taxes
  • Supporting marketing efforts and lease management

Je profiel

The ideal Office Assistant:

  • is proficient in Dutch, English and French.
  • has a Bachelor's degree or equivalent qualification.
  • is proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
  • has excellent organizational and communication skills.
  • is a good multitasker and is stress-resistant.
  • can meticulously handle data.
  • is eager to learn.
  • will be able to handle confidential information with discretion and confidentiality