Sales & Marketing Assistant


Sales & Marketing Assistant: your function

You will provide autonomous support to the Sales Team of one of the divisions of the company:

Coordinate tender procedures

  • Liaise closely with the Key Account Managers and other involved departments to coordinate tenders (from start of dossier to submission), give updates and clarify when needed.
  • Administrative support for tenders (dossier preparation, collecting all documents from different departments, submission)
  • Responsible for tender log file: criteria analysis, outcome analysis in collaboration with Key Account Managers
  • Develop and carry out efficient documentation storage

Contract management

  • Give administrative support to the Key Account Managers, such as contract review preparations, quarterly update maximal discounts, monthly update hospital price list
  • Filing of all contracts

Budget follow-up

  • Ensure follow up of Sales & Marketing budget of concerned business units
  • Create purchase orders
  • Follow up of sales budget Medical reps and Key Account Managers

Support for Sales & Marketing events

  • Subscription of participants (for example congresses and seminars)
  • Administrative coordination: reservations, materials, catering, …
  • 1st point of contact and follow-up on issues that arise
  • Mdeon demands for international congresses when required

Promotional material

  • Assist the Sales & Marketing Specialist with the coordination of promotional material. This includes: price analysis, order follow-up, ensure quality standards, delivery of materials, creation of purchase orders, invoice approval and follow-up on issues that arise.
  • Stock management of all promotional materials
  • Coordinating the distribution of materials to sales reps

Coordination and administration

  • Provide administrative support such as: translations, organizing meetings, meeting program, booking of venues and business trips, minute taking during meetings, archiving …
  • Support to set up workflows

Sales & Marketing Assistant: your profile

  • You have a first professional experience in an administrative or sales support role
  • You hold a bachelor degree
  • Positive and dynamic, team player
  • Excellent knowledge of MS Office, certainly Excel
  • Fluent in French and Dutch, good level of English
  • Good planning, organizational and time management skills, able to work against deadlines and to juggle multiple priorities
  • Able to work independently and to get things done
  • Accurate worker, with an eye for details
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • Pro-active and hands-on attitude

Our client

Our client is a well-known pharmaceutical company, leader in its field of specialization. The Belgian office is located in the north of Brussels (close to the Ring), easily accessible by car and public transport (metro and tram).

Our client offers

  • a very varied and autonomous support role in a dynamic working environment
  • nice and modern offices, easy access by car (parking) and tram or metro
  • a full-time and permanent employment contract offering a full salary package including luncheon vouchers, bonus, insurances, team activities, ...



Publication date



Kristel Vandevenne
T: (0) 2 7097 271

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