Junior Management Assistant

1040 Brussels
  • Admininistrative Assistant
  • Management Assistant
  • Brussels Centre
  • Permanent full-time

Your function

Main Responsibilities:

  • You will report to the Manager - Director General’s Office (DGO) and also be a direct support to the Director General
  • You will work closely with the team of “Personal Assistants” to the Directors of the organization
  • You will support and assist the Director General and the Manager of the DGO and when relevant other Directors, and the Officers or the Associations
  • Monitoring information flow: sometimes acting as a gatekeeper, ensuring any Director’s timely involvement in a project or decision-making process
  • Provide logistical and operational support for the Governing Bodies’ meetings such as Presidential Committee, Administrative Boards and General Assemblies; as well asannual meetings (setting of the rooms, registration, social events…)
  • Understand the governance internal workflows and quality system to support the DGO Manager with the maintenance and update

Your Day-to-day projects and tasks include:

  • Administer the Director General’s office such as registration, filling and distribution of incoming and outgoing correspondences, ensuring timely editing, finalization, delivery and distribution of supporting documents for the governance meetings
  • Keep data of the governing bodies and members up to date
  • Update the Corporate calendar online
  • Support the participation of the Director General, and Presidents, when relevant in meetings (calendar, documents, briefings, notes, minutes, follow-up actions, travel arrangements)
  • Coordinate and draft the DG Newsletter on a monthly basis
  • Support the Director General and the Manager DGO in additional activities when required

Your profile

Technical skills

  • Bachelor Degree in Office Management, Business Administration or related field, or equivalent professional experience (3 years)
  • Experience in a membership organisation or in a European organization is considered as an asset
  • Outstanding knowledge of English, and French or German and be highly proficient in verbal and written communication in both languages
  • Understand business protocol
  • Proficient in all Windows applications specifically, Office 365, Outlook, Word, Excel & PowerPoint and other IT applications

Soft skills

  • High organisational skills, with a rigorous mind-set
  • Effective, versatile, solution-oriented, eager to support with a can-do attitude,
  • Discrete and confidential with specific matters
  • Ability to work flexibly with people of different cultures and languages,
  • Act as a team player, not being afraid of asking questions, ensure good communication in the team
  • Ability to adapt your language depending on the target audience (Officers vs. colleagues)
  • Ability to think ahead, catch problems before they arise and work autonomously
  • Ability to work under pressure and to focus, within time constraints and with the ability to prioritize
  • To be ready to work out of office hours as required (some Governance meetings abroad/year)

Our client

The European Committee for Standardization (CEN) and the European Committee for Electrotechnical Standardization (CENELEC) are looking for a junior Management Assistant to join the Director General's Office of the CEN-CENELEC Management Centre (www.cencenelec.eu).

The organisation is ideally situated in 1040 Brussels and easily accessible by public transport.

Our client offers

  • You will be part of a very international team within an organisation that takes care of their employees and offers evolution possibilities
  • A permanent contract of 38 hours per week with possibility to transfer overtime to extra holidays
  • A very competitive remuneration package including fringe benefits such as meal vouchers, 100% public transport reimbursement, hospitalization and group insurance, extra-legal holidays, flexi-time, home office.

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