Arcadius
Arcadius
Focus on Vacancies
inWatermael-Boitsfort

Junior Executive Assistant to the Director

New!

Your function

Please, only apply if you are in possession of the required passport/work visa to be able to work in Belgium!

As a Junior Executive Assistant you will provide executive, administrative and organizational support to the Executive Assistant of the General Director of CEN-CENELEC. In the beginning you will work with the current Executive Assistant who will be pleased to share her knowledge. The purpose is to grow in the job and to learn from the current EA in order to become the new EA to the General Director. As a teamworker, you will take initiative to build a strong and functional team with other co-workers.


Your main tasks as an Assistant working closely with the Executive Assistant:

• You will report to the Director General and will become the direct support to her
• You will work closely in team with the Executive Assistant to the Director General as well as with the team of “Personal Assistants” to the 3 Directors of the organization
• You will be entitled to support and assist the Director General but also other Directors, Presidents, Vice Presidents, Board Members & Senior Management Staff
• Taking on day-to-day projects and tasks, and therefore building a level of trust with the Director General and enabling her to focus on larger strategic organizational initiatives:
- Operational support
- Writing first drafts of proposals, emails, letters etc.,
- Taking notes during the meetings that the Director General attends and making sure that the action items from the meeting are executed
- Meeting preparation and follow up: reviewing upcoming meetings for the week to ensure the Director General has all of the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary

• Monitoring information flow: sometimes acting as a gatekeeper, ensuring any Director’s involvement in a project or decision-making process at the right moment

Your responsability as an Assistant, working only with the Event Manager:
• Coordinating with the Event Manager for the smooth running of statutory meetings (incl. logistics, bookings, facilities and amenities, etc) and being the contact point for organizing Member(s).

Your profile

  • You have an native level of English and very good level of French OR German, both written and spoken
  • You are fresh out of school (Bachelor/Master) or you have a few years of working experience
  • You are very flexible (willing to work out of the office hours as required and to travel)
  • You are action-oriented and discrete with confidential matters
  • You have an analytical mindset
  • Detail, proactivity and accuracy are your middle name
  • You are eager to learn about many rules and procedures to become an expert in your field
  • You take ownership and resist to stress
  • You are proficient with MS applications (PowerPoint, Word and Excel) and Skype

Our client

Our client is ideally situated in the European quarter of Brussels and easily accessible by public transport. Together, CEN and CENELEC provide a platform for the development of European Standards and other technical specifications across a wide range of sectors. They work closely with the European Commission to ensure that standards correspond with any relevant EU legislation.

Our client offers

  • You will be part of a very international team within an organisation that takes care of their employees and offers evolution possibilities
  • Unique opportunity for young graduated talents who are looking for a first work experience
  • A permanent contract of 38 hours per week with possibility of homeworking after 3 months seniority
  • Besides a nice remuneration package, they also offer fringe benefits such as flexible working hours, lunch vouchers, hospitalization and group insurance, transport indemnities and extra holidays
  • As a junior executive assistant you will enjoy several contacts across the organization

Location

Brussels Center

Publication date

27-09-2019

Consultant

Wahiba Tehraoui
T: (0) 2 7097 263


Discuss your career options with us
Arcadius uses cookies to remember certain preferences and align jobs interests.