Executive Assistant to EMEA Region General Manager
- Personal / Executive Assistant
- Zaventem / Diegem
- Permanent full-time
The executive assistant provides high level services and a broad range of administrative and organizational support to the EA Regional Manager in order to enhance the executive's effectiveness and to represent him and the company in a dignified way.
He/she handles tasks that require special skills to prepare, monitor and organize the execution of top level decisions and is expected to observe a very high level of confidentiality. In addition, he/she will manage and coordinate administrative service support activities and well functioning of the reception area.
Your core responsibilities will include:
- Provide executive support, proactive anticipation of needs while managing day to day workflow and balancing conflicting priorities
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients. Occasionally speaks/acts on behalf of the executive and builds/maintains good internal and external contacts.
- Organize calendars, schedule & coordinate meetings and conferences, record and publish minutes, handle & maintain confidential documents
- Manage travel itineraries
- Arrange corporate events & incentives to take place outside of the work place
- Prioritize and timely execute various projects, conduct research and prepare presentations or reports as assigned
- Provide support to the organization and to group goals
- Maintain an organized filing system of paper and electronic documents
- Operational & people management (supervision of 2 support staff):
- Oversee day to day operations & ensure high standard service level at reception and customer friendly and customer oriented attitude at all time
- Ensure that competencies, skill and know-how of team members are developed (set team goals, monitor performance, report on metrics, address training, development & organizational needs, resolve issues and conflicts)
- Substantial general work experience together with comprehensive job related experience in own area of expertise to fully competent level (min. 6 to 10 years in a similar role)
- Excellent level of English and Dutch, very good French.
- Specialist in communication (professional, clear, accurate, both verbally and in writing)
- Strong interpersonal skills (maintain proper confidentiality, always behave in a way that suggests personal discretion and integrity; inspire trust)
- Collaboration and high level of commitment (work with the executive to form and accomplish mutual goals and see accomplishments as joint efforts; must have drive to succeed and must want to constantly improve abilities)
- Organization and adaptability (handle your own time and the boss’s and manage conflicting priorities; coordinate needs and demands of multiple people and create a workable schedule which often changes on short notice as situations change)
- Proactive anticipation of needs (proactively work on essential projects and meet critical deadlines; use analytical skills and a broad understanding of the business to interpret needs)
- Computer & Research skills (use of office equipment & familiarity with multiple search engines as well as information resources that are relevant in the particular fields of interest to the company to be able to prepare reports and presentations)
Our client is an international chemical company headquartered in the USA, and one of the world’s top producers of basic chemicals and derivatives for niche markets.
The company has 5.000 employees worldwide, of which 350 in Europe, and 36 manufacturing and research facilities in eight countries, including the United States, Belgium, China, Colombia, Qatar, Saudi Arabia, Singapore, and South Korea. In Belgium, the company coordinates the sales and marketing in its EMEA headquarters in Diegem.
Our client offers
- a genuine top level support role where you'll be expected to act as the right hand person and confident of the EMEA Region General Manager
- an extremely varied, autonomous and challenging job content appealing to your commitment, agility, business acumen and pro-active attitude
- a high-level and visible role, where you can learn a lot, within a fast-paced, complex multinational business environment