You'll become part of a small team and will be trained and coached on the job. As a Contract Administrator, you'll be in charge of the management of contracts with the European Commission and EFTA, and the related budget, including procurement, invoicing, payments, project accounting and financial cost justifications.
For this, you'll be in regular contacts (by mail mostly) with the national members, with the EC and EFTA services , service providers, experts and with your co-workers from other units. You'll be chasing them to provide you with the information and data you need; you'll be reporting the financial aspects of the EU funded projects according to a strict framework and procedures.
As member of the team, you also will support the manager during audits, coach colleagues and members involved in projects, support the update of the quality management system, be actively involved in the development of improvement schemes to increase efficiency and effectiveness in the unit.
For this job, you definitely need to have an affinity with figures, be accurate and very precise since it concerns very important budgets leaving no room for errors. You must be well-organized in order to manage a portfolio of projects and to keep an eye on the time frames and deadlines.
On the other hand, your communication and people skills will be called upon since you"ll need to convince others to get things done for you.
After the initial training period, you will work fully autonomous, but in a team environment with your colleagues from the finance department.
The Contract Administrator that we're looking for must be result oriented, proactive and take ownership of his/her work to bring it to a good end.
Since English is the working language in the office, you must be able to understand, speak and write English very well. MS Excel being a very important work tool, you should have an expert level in Excel and be keen to improve financial IT tools through active participation in financial software upgraded and/or migrations.
The office is ideally situated in the European quarter of Brussels and easily accessible by public transport. Together, CEN and CENELEC provide a platform for the development of European Standards and other technical specifications across a wide range of sectors. They work closely with the European Commission to ensure that standards correspond with any relevant EU legislation.