Application tips

How does a job application procedure actually work?

Applying for a job is always an exciting event. By clarifying the steps of a traditional procedure, we try to reduce your application stress. We talk about a classic procedure because, depending on the size and type of company, the steps or their order can somewhat vary. Furthermore, we want to shed more light on what you can expect at each step. A number of weeks can go by between the publication of the job advertisement and the signing of an employment contract. The actual starting date lies then usually within a period of maximum 2 to 3 months. If you are applying for a temporary job, the lead time is usually much shorter and you can start more quickly. 

The steps of the "by the book" application procedure

1. CV screening 

It all starts with your curriculum vitae. On that basis a recruiter will do an initial screening. Specific technology sometimes offers a helping hand. Your CV is therefore of vital importance for a successful application. Accompanying letters or e-mails are often only read after this initial screening. So if your profile does not match a vacancy, the recruiter may not take the time to read the letter. Therefore, make sure your CV contains all the important and relevant information.

2. Telephone screening

If we want more information about your CV or motivation, we will contact you by phone. During this call we will also check a number of things like your language skills. Based on a number of specific questions, we will try to quickly assess who you are and what motivates you. If we call at a less appropriate time, however, do not hesitate to ask to be called back at a later time. This will also give you the opportunity to read the vacancy again and prepare yourself.

3. First interview

After a few days to a week you will have a face-to-face or online interview with the recruiter or someone from HR. In smaller companies you might meet the line manager (your future boss) or general manager. You can expect a thorough introduction and deeper conversation about the job itself. From the employer's side, they try to feel whether you, in all your knowledge, skills, talents and work points, fit in with the company and the job. On your side, this is the ideal opportunity to ask questions so you can decide whether the company and the position match what you are actually looking for. Make sure you prepare for this interview and tailor your questions to your interviewer. The HR team, for example, is best placed to answer your practical questions about, for example, working hours. 

4. Practical tests

Depending on the position and the company, there may be some practical tests or an assessment in which your skills and personality are assessed. At Arcadius, we usually ask you to take some standard tests to evaluate your level of basic competences. These include language skills, MS Office skills, precision and organisation. Some clients like to have you take also their own tests. Usually, this is all done online.

5. Second interview

In the second interview you will usually meet your future line manager. This is the right moment to ask detailed questions about the job, the composition and functioning of the team or a typical working day. Depending on the company, several interviewers may focus on different aspects. You may have to answer similar questions several times. Try to be patient and not give the impression that you are giving up.

6. Getting to know future colleagues

Some companies organise a last round for you to meet your future colleagues. During this meeting, the fit in team is checked. From future colleagues you can learn a lot about the exact job content, working atmosphere and company culture. Usually, you will also get a tour of the office. If not, proactively ask to see your future workplace yourself.

7. Offer

Usually, you will receive the offer via the recruiter or the HR department. If this was done verbally, you can always ask for a written confirmation. You always have a number of days to think things over. If you take more than one week, you might give the impression that you are not interested. If you have any questions about the offer or if it does not fully meet your expectations, our consultant is ready to help you.

8. Contract signature

Congratulations! Since in addition to a contract a lot of other paperwork needs to be signed, this often takes place in the office. If you still have questions about your start, you can certainly ask them at that time or later on by e-mail or phone.

Now that you have a clear view of the steps of a traditional procedure and what you can expect, you can apply with the necessary confidence and ease. At the first interview, always ask about the specific steps of the procedure you are embarking on. Clarity brings peace and allows you to concentrate fully on each step.
When working with Arcadius, you will find a true ally in our consultant who will guide you through the entire process. We are there to answer your questions, to guide and coach you. We always follow-up closely and keep in very regular contact by phone and e-mail. We do this not only to have your feedback on the interview, to inform you about the current situation or to schedule a next meeting. You can also count on us for feedback on your interviews. Even if it did not go as expected, you will always hear from us. We promise not to leave you in the dark.

By the way, our blog page is full of tips & tricks to help you be successful when applying for a job. Take a look here.
If you are interested in working with Arcadius on your search, find out what we can do for you here. Do not hesitate to contact us if you have any questions.
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